aripo

CALL FOR EXPRESSION OF INTEREST

Consultancy to undertaking feasibility study in member states and development of policy framework

The African Regional Intellectual Property Organization (ARIPO) is an Intergovernmental Organization created in 1976 under the Lusaka Agreement concluded under the auspices of the United National Economic Commission for Africa (UNECA) and the World Intellectual Property Organization (WIPO). Membership of the organization is open to all states members of the African Union (AU) or of the United Nations Economic Commission for Africa (UNECA). The present members of the Organization are: Botswana, The Gambia, Ghana, Kenya, Lesotho, Liberia, Malawi, Mozambique, Namibia, Rwanda, Sao Tome and Principe, Sierra Leone, Somalia, Sudan, Swaziland, Uganda, United Republic of Tanzania, Zambia and Zimbabwe. (Total: 19 states)

At the Fortieth Session of the Administrative Council that took place in Harare, Zimbabwe on 5 to 7 December 2016, the Council approved the roadmap for the establishment of a voluntary copyright registration and notification system of ARIPO. This decision requires that the Secretariat of ARIPO undertakes a feasibility study and development of policy framework for the voluntary copyright registration and notification system in member states.

ARIPO therefore seeks to engage the services of a Consultant (this can be a company or individual) to undertake the feasibility study and development of the policy framework.

The Consultant should have minimum of Bachelor degree in Laws or Social Sciences, Postgraduate degree in Intellectual Property, with at least five years’ experience in research, analytical and drafting skills, have undertaken similar studies in copyright and related rights and/or creative industries.

Interested Consultants are invited to obtain the Terms of Reference (ToR) from the ARIPO Secretariat by contacting the Secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it.

Deadline: Submissions of proposals must be received on or before Friday, February 28, 2017 at 1600 hours. No late submissions will be accepted.

Submission of proposals should be addressed to:

Director General

African regional Intellectual Property Organization (ARIPO)

11 Natal Road, Belgravia

P O Box 4228

Harare

Zimbabwe

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

aripo

NOTICE TO ALL APPLICANTS

Reference is made to the Resolutions of the ARIPO Administrative Council at its 40th Session that was held in Harare, Zimbabwe from 5 to 7 December, 2016. The Administrative Council adopted among others the amendments to the Harare Protocol on Patents and Industrial Designs as well as its implementing Regulations. The said amendments came into force on January 1, 2017.

In view of that, the ARIPO Office wishes to draw your attention to the following amendments:

(1) Section 3 (3): “The Office shall, on request, undertake, or arrange for, the substantive examination of the patent application.

Rule 18 (1)(a): “For the purposes of the request under Section 3(3) of the Protocol, the applicant may request examination of the patent application up to three years from the date of receipt by the Office. The request shall be deemed to have been filed when the examination fee has been lodged. Provided that where no request is made, within the prescribed period, the application shall lapse.

As a result of this amendment, in order for applications to be examined as to substance, all applicants are required to make a formal request for substantive examination pursuant to Section 3(3) of the Harare Protocol and Rule 18(1)(a) of the Implementing Regulations by submitting Form 13a.

 

(2) Section 5bis: “An applicant for or proprietor of an ARIPO patent who, in spite of all due care required by the circumstances having been taken, was unable to observe a time limit, shall have his rights re-established upon request if the non-observance of this time limit has the direct consequence of causing the refusal of the ARIPO application or of a request, or the deeming of the application to have been withdrawn, or the loss of any other right or means of redress”.

Therefore, applicant(s) may request in writing for re-establishment of rights for application(s) that would have missed deadlines in accordance with Section 5bis of the Harare Protocol and upon payment of the prescribed fee as per Rule 24 of the Implementing Regulations.

 

(3) Section 5ter: “At the request of the proprietor, the ARIPO patent or utility model may be limited by an amendment. The request shall be filed with the ARIPO Office in accordance with the Implementing Regulations. It shall not be deemed to have been filed until the limitation fee has been paid.”

Resultantly, applicant(s) may request in writing for limitation of rights for their granted patent(s) for all the designated states in accordance with Section 5ter of the Harare Protocol and Rule 21bis of the Implementing Regulations.

       Director General                

Fernando dos Santos

DIRECTOR GENERAL

Closing Date:  28 February 2017

Submissions are invited for publication in the African Journal of Intellectual Property (AJIP) Volume 1 Number 2 published by Africa University’s College of Business, Peace, Leadership and Governance (CBPLG) in collaboration with the African Regional Intellectual Property Organisation (ARIPO).

Submissions are invited for publication in the African Journal of Intellectual Property (AJIP) Volume 1 Number 2 published by Africa University’s College of Business, Peace, Leadership and Governance (CBPLG) in collaboration with the African Regional Intellectual Property Organisation (ARIPO).

This scholarly journal is a peer-reviewed, bi-annual publication which aims to respond to the growing need for documentation of, and access to research in diverse aspects of intellectual property in Africa. A special feature of the journal is the promotion of African scholarship and research emanating from universities, research institutions, legal practice, administrative bodies, the judiciary and other sectors with a stake in intellectual property policy, administration, enforcement and management. The journal offers an opportunity to publish works which promote a deeper understanding of the importance and role of diverse intellectual property rights in promoting development and growth. It welcomes submissions which explore how intellectual property laws and policies are being used and may be further improved across the continent for the benefit of African populations. While providing a platform to publish research in core intellectual property subjects including patents, copyright, designs, trademarks, traditional knowledge etc, the journal also welcomes submissions on intellectual property - related issues in health, education, food security, the environment etc. In this way, the journal aims to fill the gap in existing academic journals by encouraging interdisciplinary research.

Article submissions will be accepted on a rolling basis. However, to be considered for publication in Volume 1 Number 2 issue, full articles must be received on or before the 28th of February, 2017. Publication date for the issue is May/June 2017.

Peer Review Process

All submissions will be peer-reviewed through a double-blind process. Among other things, reviewers will evaluate the originality, relevance, accuracy, rigour and general suitability of the submission for publication in AJIP.  

GUIDELINES FOR AUTHORS

Manuscript Preparation

The journal welcomes articles, case reviews, statute reviews, book reviews, practitioner pieces, commentaries and other original submissions. Submissions should be original contributions, not previously published and should not be under consideration for publication elsewhere. Assessment for publication will be undertaken using the double-blind peer review system. Prospective authors are advised to not include their names in the main text or as running headers and footers.  There is no absolute upper or lower word limit for submissions. However, as a general guide, it is expected that articles should fall within the range of 2 500 and 4 000 words, while practitioner pieces, statute, case and book reviews as well as comments should be between 1 000 and 3 000 words. Submissions should be in Times New Roman, 12 point font, with 1 ½ lines spacing.  An abstract of 150-250 words is required at the point of submission. This should include four or five key words.

Referencing Style

Contributors are to follow the American Psychological Association (APA) referencing style in which:

-    in–text citations should state author, date and where appropriate page number; and

-    the reference list, entered alphabetically, must include all the works cited in your article.

Please aim to incorporate footnotes into the text. If notes are unavoidable, they should come at the end of the article (end notes) and must be brief and to the point.

Quotations

Short quotes of less than three lines (under 40 words) should run on as part of your sentence with “double quotation marks” to signal where the quote starts and ends. The page where the quote comes from must be included. Long quotes known as block quotes or indented quotes (more than 40 words) should:

•    start on a new line

•    be set at 10 point font

•    be indented about 5 spaces from the left hand margin

•    be single spaced

•    not have quotation marks.

Spelling

UK English spelling is preferred and should conform to the most recent edition of the Concise Oxford English Dictionary.

Manuscript Submission

Submissions should be emailed as attachments in Microsoft Word Format to Mr M. Mtetwa, Managing Editor, on This email address is being protected from spambots. You need JavaScript enabled to view it..  In a separate file, please provide the name, designation, institutional affiliation, educational background, contact information and other biographical details of the author (s) (about 200-250 words).

Masters Degree in Intellectual Property (MIP)

Jointly offered by:

The World Intellectual Property Organization (WIPO);

The African Regional Intellectual Property Organization (ARIPO);

and Africa University (AU)

2017/2018 ADMISSIONS

THE PROGRAM

Applications are invited from suitably qualified candidates for admission into the Masters in Intellectual Property (MIP) Program. The Degree is jointly offered by the World Intellectual Property Organization (WIPO) Academy, the African Regional Intellectual Property Organization (ARIPO) and Africa University (AU), with financial support from the Government of Japan.

The duration is twelve months, from May 1, 2017 to April 30, 2018, structured in three parts, as follows:

• First Part (May 1 to July 21, 2017): WIPO Academy Distance Learning Courses, undertaken via the Internet;

• Second Part (August 1 to December 8, 2017): Residential phase requiring physical attendance at lectures undertaken at Africa University in Mutare (Zimbabwe) and practical training sessions at ARIPO in Harare.

• Third Part (December 11, 2017 to April 30, 2018): Dissertation Phase requiring research and writing on an approved topic.

The Program adopts a comparative approach, with particular emphasis on Africa. Lectures are given by leading academics, intellectual property practitioners, intellectual property officers and other experts drawn from across Africa.

The provisional curriculum of the Program is available on the following website: Africa University (http://iplg.africau.edu/images/MIPCurriculumFinal.pdf), the WIPO Academy (www.wipo.int/academy) and ARIPO (www.aripo.org).

ADMISSION REQUIREMENTS

The MIP Programme is open to government officials, industry practitioners, senior students and young professionals from academic, research and development or other relevant background who wish to upgrade their knowledge and skills in Intellectual Property law and practice. To be eligible, candidates are required to hold a minimum of a Bachelor’s degree (second lower class) from a recognized university in any discipline and have a minimum of two years work experience. Proof of English proficiency is required, therefore, students coming from countries where the official language is not English will need to submit evidence of proficiency in an appropriate internationally approved English examination e.g IELTS, TOEFL.

AWARD

Upon satisfactory completion of the program, participants will be awarded a Masters Degree in Intellectual Property (MIP) by Africa University on behalf of WIPO and ARIPO.

FEES AND COSTS

For tuition, registration and accommodation fees please follow link (subject to annual review). Cost of meals and upkeep is estimated at US$350.00 per month per person.

SCHOLARSHIPS

With a view to contributing to the development of human resources in the field of Intellectual Property in Africa, WIPO, ARIPO and the Government of Japan will provide approximately 30 scholarships to qualified candidates from Africa. The scholarship shall cover the cost of a return air ticket, board and lodge at Africa University and ARIPO, tuition fees, registration fees and medical insurance.

To apply for scholarships online follow the following link https://welc.wipo.int/acc/index.jsf?page=aipCatalog.xhtml&lang=en&cc=MIP_AFRICA#plus_MIP_AFRICA 

APPLICATION PROCEDURE

Interested candidates fulfilling the above mentioned requirements are invited to send their written applications to the following address:
Assistant Registrar-Academic Affairs
Africa University
Fairview Road, Off Nyanga Road
Old Mutare,
P.O. Box 1320
Mutare
Zimbabwe

or

Email scanned copies to This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it.

Application forms shall be accompanied by detailed curriculum vitae, CERTIFIED copies of university degree certificates/diplomas and transcripts and at least two letters of reference. These documents are to be received by Africa University no later than March 5, 2017. Applicants wishing to be considered for the various scholarships should specifically indicate so in their application, and endure that they apply online at the WIPO website.

Detailed information concerning the MIP Program is provided on the websites of Africa University (http://iplg.africau.edu/index.php/masters-in-interllectual-property), the WIPO Academy (www.wipo.int/academy) and ARIPO (www.aripo.org).

 

1. Background

The African Regional Intellectual Property Organization (ARIPO) is an Intergovernmental Organization created in 1976 under the Lusaka Agreement concluded under the auspices of the United National Economic Commission for Africa (ECA) and the World Intellectual Property Organization (WIPO). Membership of the organization is open to all states members of the African Union (AU) or of the United Nations Economic Commission for Africa (UNECA). The present members of the Organization include Botswana, The Gambia, Ghana, Kenya, Lesotho, Liberia, Malawi, Mozambique, Namibia, Rwanda, Sao Tome and Principe, Sierra Leone, Somalia, Sudan, Swaziland, Uganda, United Republic of Tanzania, Zambia and Zimbabwe. (Total: 19 states).

During the period from 2002 to February 2015, ARIPO was using a legacy system for IP Administration work.  The system was a client server based system developed using Visual Basic and running on a Microsoft SQL Server database. The system was being maintained in-house by the ARIPO support team.

In 2013 ARIPO embarked on a project to develop a new IP administration system which was launched in March 2015. The new system is web-based and provides functions for IP work including online filing, online file inspection, online payment, access to online journals and form and fee information download. It also has a module for online electronic data communication with IP systems in the ARIPO member states. 

The software will be handed over to ARIPO by its developers in March 2017. ARIPO invites interested and qualified consultants to submit their proposals for providing technical support for the IP software.

2. Objective of the Assignment

The main objective of this assignment is to provide resources to offer technical support for ARIPO’s IP software.

3. Scope of the work

ARIPO intends to use services provided by the consultants for providing technical support for the IP software.  The work will include tasks such as:

  • Attending to requests for bug fixes and providing new releases and coordinating their testing and deployment at ARIPO
  • Analysis of business requirements and legal frameworks and mapping them to functional requirements to be delivered by the IP system
  • Assistance to ARIPO ICT staff with problem analysis and resolution
  • Training of ARIPO staff in technical and business aspects of the operation of IP system
  • Providing reports on all activities undertaken on the system to ARIPO
  • Provide proper documentation for all the changes effected

Work will typically be carried out off-site, although from time to time the consultants may be requested to work on-site at the ARIPO offices.

4. IP System Features

The IP system is web based and was developed using the Java programming language. It runs on Windows Server and supports SQL Server database. It comes with an extensive set of standard reports.

It comprises of different modules which are:

  • IP Administration – this module has internal functions to effectively manage the entire IP process from filing, reception, formality examination, substantive examination, search, journals, renewals and registration. This module runs on the local servers.
  • Online Service – this module is for the general public, which provides functions including Online Application, e-Payment, Online Journal, Online Docket and Search for Public (IP Digital Library). This module runs on the cloud.
  • Member States module – this module is used to connect ARIPO’s IP Administration system to its member states’ IP Administration System (IPAS), which enables the offices to exchange all forms, application documents and any other notifications online and in real time. This module is installed in the Member States.
  • Electronic Document Management System – this module is used for storing all documents generated or received during the prosecution of IP files. The main objective of this module is to try and eliminate paper records. This module runs on local servers.

5. Required Technical Expertise

For undertaking the assignment the consultants should have the following expertise in their team:

  • A university degree or post graduate degree in information technology or related subject
  • At least 5 years’ experience in the development of software systems, including experience with Intellectual Property ICT systems in Industrial Property Offices, particularly in developing countries. 
  • Thorough understanding of JAVA programming, Crystal Reports, SQL Server and various system development frameworks, XML and related technologies
  • Thorough understanding of Web programming, such as HTML, JSP etc.
  • Thorough understanding of Electronic Document Management Systems
  • Experience in project management
  • Excellent written and spoken English
  • Understanding of Intellectual Property Rights(Patent, Trade mark, Utility model, Industrial Design) and administration would be a distinctive advantage

6. Assessment Criteria

Proposals will be assessed based on the following criteria:

  • Understanding of the terms of reference for the assignment
  • Methodology for undertaking the assignment
  • Qualifications and experience of the consultant
  • Consultancy fees

7. Submission of Proposals

Interested Consultants who are legal and eligible are invited to submit their proposals detailing capabilities and experience on or before Friday, January 20, 2017 at 1600 hours. No late submissions will be accepted. Proposals clearly marked “TECHNICAL SUPPORT FOR ARIPO IP SOFTWARE” should be addressed to:

The Chairman – ARIPO Tender Board

African regional Intellectual Property Organization (ARIPO)

11 Natal Road, Belgravia

P O Box 4228

Harare, Zimbabwe

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.